Memorandum of Agreement
In accordance with “The Federal Employees Clean Air Incentives Act”, (Public Law 103-172); DOD Policy in the October 13, 2000 Memorandum for Secretaries of the Military Departments on the Subject: DoD Transportation Incentive Program, that incorporates and applies the Presidential Executive Order 13150 of April 21, 2000 Memorandum to Regional Directors from the Assistant Director, Resources MRD 00-CM-062 (R) dated October 20, 2000, Subject: DCAA Transportation Incentives Program Outside the Capital Region that incorporates the DoD Policy;
DCAA Central Region is a participant in the transit subsidy program to provide an incentive to employees to use mass transportation or vanpools for commuting to and from work in areas where such transportation is available.
To qualify, an employee must be a permanent employee and must use a mass transit system or vanpool to commute daily to work. Riders may pay per trip or may purchase a time limited transit pass or similar (i.e. a monthly pass). Use of any type of transit service, including bus, rail, subway, ferry, subscription bus, shuttle bus, and commuter highway vehicles (vanpools) qualifies for the transit subsidy program. A qualified van must seat at least six (6) adults, not including the driver, and at least 80% of the mileage must be for transporting commuters. Vanpooling benefits are subject to the same monetary limits as mass transit. The transit subsidy does not apply to other commercial vehicles such as a taxicab.
This program is available to all employees meeting its requirements and is retroactive to October 1, 2000.
SECTION 2: Subsidy Amount:
For calendar year 2001, the maximum subsidy is $65.00 per month. However, if the employee’s actual transportation costs are less that $65.00 per month, the employee will receive the actual amount of the transit pass or transportation cost. This subsidy does not include costs for POV mileage or parking at a mass transit station.
SECTION 3: Use of Transit Subsidy:
The transit subsidy may not be claimed for any individual other than the employee. In addition, the subsidy is generally only to be used for commuting to and from work. However, an exception to this would be if the monthly transit pass allows unlimited travel in and about a city at no additional cost to that for the normal commute. Once enrolled in the transit subsidy program, the employee must use one of the eligible transit services as the normal daily method of commuting to and from work.
SECTION 4: Distribution of the Subsidy:
The DCAA program, consistent with Department of Defense policy, will provide a direct fringe benefit (currently $65 per month; $100 per month and indexed beginning January 2002) through the submission of a SF 1164, Claim for Reimbursement for Expenditures on Official Business, fir for their commuting costs. DCAA employees' who participate in the program will be able to request a cash reimbursement by submitting a SF 1164 for commuting expenses using mass transportation or van pools. Payment will be in the form of reimbursement via electronic fund transfer (EFT). This payment will be made after costs have been incurred and the employee submits a Claim for Reimbursement for Expenditures form (SF1164), which identifies the actual costs incurred for the qualified expense, to a maximum of $65.00 as described in Section 2, above. Claims may be submitted on a monthly or quarterly basis. The SF-1164 should indicate the method of transportation and the amount of reimbursement.
SF 1164's must be accompanied by substantiating documentation validating the individual's commuting expenses. Any of the options identified below may be used for the submission of claims, however, in all cases, there must sufficient detail to ensure that there should be no reason to doubt the employee's certification.
(1) An employee may submit a SF 1164 at the end of the month/quarter, attach a used transit pass, and certify both that he or she purchased it, and that he or she used it during the period for the purpose of commuting to and from work.
If the monthly transit pass also allows an employee to travel in and about a city to cover work assignments on a mobile basis at no additional cost, no other claim for reimbursement may be made.No cash payments and no cash advances will be made. Only those employees who participate in the DFAS electronic fund transfer (EFT) program for receipt of their salary payments will receive a transit subsidy. Payments for the subsidy will be made to the same bank account to which salary payments are made.